Dental intent conversion system
Patients already show intent: they call, confirm, cancel, reschedule, and become due for recall. The business risk is when that intent does not become a booked appointment, a protected slot, or a clear staff follow-up.
Built to measure patient intent, appointments affected, and production at risk — then recover more of it with staff in control.
Revenue leak audit
If seven patient interactions need follow-up and only some become appointments, the real question is how much schedule value is at risk — not just how many calls happened.
Find the production leaks your schedule does not show
You do not need another abstract AI workflow. You need a clear view of how many patient interactions happened, how many appointments were affected, and how much production is sitting at risk.
Xona turns calls, reminders, reschedules, cancellations, and recall data into a measurable recovery workflow the team can review and control.
Business consequence
New-patient calls, after-hours calls, and busy-hour overflow do not always become booked appointments.
What Xona measures
Bookable calls, appointments affected, follow-ups created, and production at risk.
Business consequence
Unconfirmed appointments, late cancellations, and reschedule requests leave chairs exposed.
What Xona measures
Slots protected, patients recovered, unresolved confirmations, and value of open time.
Business consequence
Overdue patients sit in the PMS without showing up as today’s obvious problem.
What Xona measures
Reachable overdue patients, likely bookings, hygiene value, and downstream production opportunity.
Measured recovery paths
Start with the business question: how many appointments were affected, and how much value is worth recovering?
Symptom: Patients call after hours or when your team is already serving people in the clinic.
Impact: Intent disappears into voicemail, rushed callbacks, or forgotten follow-up before it reaches the schedule.
Xona outcome: Xona answers, qualifies, books where configured, or leaves a clean staff note.
Symptom: Patients miss confirmations, cancel late, or need to reschedule.
Impact: A reminder that does not confirm, recover, or route the patient still leaves production at risk.
Xona outcome: Xona follows clinic rules, captures responses, and helps protect the slot before it becomes empty time.
Symptom: Overdue patients sit quietly inside the PMS while the schedule only shows today’s booked visits.
Impact: Unscheduled hygiene and downstream treatment opportunity stays invisible until someone measures it.
Xona outcome: Xona helps identify reachable patients, estimate recovery value, contact them, and book using clinic rules.
Hidden money story
Your PMS may contain hundreds or thousands of overdue patients, but most systems do not show what that backlog is worth. A recall preview turns silent data into a reachable list and a conservative recovery estimate.
Anonymized ClearDent preview
patients past recall date
with a working phone number
conservative year-one recovery opportunity from one clinic’s own data
Operational proof
Use conservative, anonymized numbers to understand what Xona makes visible: answered calls, booked appointments, captured follow-ups, and recall opportunity.
handled in a 60-day sampled deployment
from after-hours calls in that sample
captured instead of lost to voicemail
conservative year-one estimate from that practice
Blog proof
See what the line actually handled in a 60-day Oryx sample.
Read case study →
Blog proof
See how in-hours and after-hours demand split in a 24/7 clinic.
Read case study →
Blog proof
See how hidden PMS data became a conservative recovery estimate.
Read case study →Metrics are sampled, anonymized, and workflow-dependent. Results vary by clinic configuration, call volume, PMS, and staff rules.
Hear Xona
Each call sample shows patient intent, what Xona did, and what the front desk sees afterward.
Call sample
Call sample
Call sample
Estimate the leak
Use quick estimates first. Then request a detailed audit using your clinic’s actual call, schedule, recall, and PMS workflow.
Calculator
Estimate missed bookings from after-hours calls and busy-hour overflow.
Audit
Check where confirmations, late cancellations, and reschedules put production at risk.
Calculator
Estimate recoverable hygiene and downstream production from lapsed patients.
Schedule safety
Xona does not blindly book appointments. It follows configured scheduling rules, appointment types, provider availability, handoff preferences, and escalation paths.
Integrations
ClearDent, Tracker, and Oryx are shown prominently. Other dental systems can start with a free integration review.
On-prem SQL Server via tunnel agent
Schedule, patient context, recall data, and direct-write workflows when configured.
Review workflow →
On-prem SQL Server via tunnel agent
Patient lookup, appointment workflows, slot safety, and schema-variant handling.
Review workflow →
Cloud REST API
Cloud appointment workflows, direct booking, and after-hours support.
Review workflow →Don’t see your PMS?
Xona offers a free integration review. Many dental systems can be supported quickly once we review your workflow.
Pricing, later in the journey
Pricing is visible for people looking for it, but the better first step is to estimate which leak is active in your clinic.